Fondation de l’Hôpital Notre-Dame Hospital, Hearst, ON

1. Our Commitment to Privacy
The Fondation de l’Hôpital Notre-Dame Hospital, Hearst, ON (the “Foundation”) is committed to protecting the privacy, confidentiality, and security of personal information entrusted to us by donors, volunteers, partners, staff, and members of the public.

We collect, use, and retain personal information under applicable laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA).

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2. Collection of Personal Information
The Foundation may collect the following types of personal information:
* Name, address, phone number, and email;
* Donation details (amount, date, method of payment);
* Communication preferences;
* Donation history or volunteer involvement;
* Any other information provided voluntarily.
 

Information may be collected in person, by phone, via paper or electronic forms, or through our website.

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3. Use of Personal Information
Personal information is used solely for the following purposes:
* Processing donations and issuing official tax receipts;
* Communicating with donors, volunteers, and supporters;
*Sending updates, thank-you messages, and impact reports;
*Organizing events, fundraising campaigns, or recognition initiatives;
* Internal management and recordkeeping.

The Foundation does not sell or rent personal information to third parties.

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4. Sharing of Information
In limited circumstances, the Foundation may share information with:
* Service providers (e.g., online donation platforms, payment processors), only as
necessary;
* Legal or governmental authorities, if required by law.
 

All third parties must comply with strict confidentiality and privacy requirements.

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5. Information Security
We take reasonable physical, electronic, and administrative measures to safeguard personal information from unauthorized access, loss, theft, or disclosure.

Access is restricted to authorized personnel only.

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6. Retention and Disposal
Personal information is retained only as long as necessary to fulfill the purposes for which it
was collected, or as required by law. After this period, data is securely destroyed or anonymized.

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7. Consent
By providing us with their personal information, individuals consent to its use as outlined in this
policy. Consent may be withdrawn at any time, subject to legal or contractual limitations.

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8. Access and Corrections
Individuals may request to review, update, or correct their personal information held by the
Foundation. Requests may be directed to our Privacy Officer.

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9. Privacy Contact
For questions, access requests, or to withdraw consent, please contact:

Privacy Officer

Fondation de l’Hôpital Notre-Dame Hospital, Hearst, ON
Postal Bag 8000, Hearst, ON P0L 1N0
foundation@ndh.ca
705-372-0072

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10. Policy Updates
The Foundation reserves the right to update this policy at any time. The current version will be posted on our website.

Last updated: July 30, 2025